Open Discussion Forum

  • 1.  Staffing scheduling app

    Posted 11-12-2019 05:09 PM

    Hello!

    We have 25+ staff and 9 different classrooms, full time 730-530, year round.

    Staffing can be challenging- planning time, staff out, field trips,  shadowing difficult children, and whatever else the day might bring.

    We send out a weekly schedule (Excel spreadsheet) and adjust as needed.  Does anyone use an app or a special staffing program?  Ideally, staff would be able to request time off and see if the day is even available.  I try to allow only 2 staff out at a time.

    Any input would be greatly appreciated!  I feel like all I do is work on scheduling issues. 🥴

    All the best!

    Heather Sarria
    Program Director 
    KASP- Kids Are Special People
    Boise, Idaho



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    Heather Sarria
    KASP
    Boise ID
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  • 2.  RE: Staffing scheduling app

    Posted 11-13-2019 02:44 AM
    Hello,
    I live in California;  we use Paycom at our center.  Paycom.com.  peace.



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    Sheri Gordon
    Teacher
    CD
    Oak View CA
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  • 3.  RE: Staffing scheduling app

    Posted 11-13-2019 08:42 AM
    Hello Heather, 

    We use BambooHR for all things HR, and also the Excel spreadsheets for daily scheduling. 

    Well wishes!

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    Jessica Pablo
    Lead Teacher/Grade Level Chair
    The Primary School
    Hayward CA
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  • 4.  RE: Staffing scheduling app

    Posted 11-13-2019 09:52 AM
    Good morning, we struggle also with staffing.  Can someone send a screenshot of what your Excel sheet looks like?  We use Procare for payroll, but are manually using a staffing sheet and a calendar each day.  Thanks in advance,

    Pam
    Director
    ELC
    Baton Rouge

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    Pamela Brignac
    Early Learning Center
    Baton Rouge LA
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  • 5.  RE: Staffing scheduling app

    Posted 11-13-2019 12:33 PM
    Hi! We use a site called Sling. It's not my favorite but it's nice that everyone can have their schedules sent to their phones, and they're able to request time off.

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    Sara Fox
    Assistant Director
    CrossRoads Children's Center
    Simi Valley CA
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  • 6.  RE: Staffing scheduling app

    Posted 11-13-2019 04:40 PM
    We use When to Work and it has been received well by staff as well as Supervisors who create the schedule.  This system allows staff to put in requests for time off, has a trading board etc.  The nice thing is that you can decide how much freedom you want the staff to have on the site.

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    Jennifer Robinett
    Youth Programs Manager
    Multnomah Athletic Club
    Portland OR
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